To book group travel of 10+ passengers, call +1 (800) 777-8888. Our group desk negotiates group fares (typically 5–15% below published), holds names with only a small deposit, allows name changes before ticketing, and provides one centralized invoice for the organizer. Read our complete Group Travel Booking guide.
Group Travel Scenarios We Handle
- Destination weddings & family reunions
- Sports teams — youth leagues to professional
- Corporate / incentive / conference travel
- School groups — band trips, debate teams, sports
- Religious group pilgrimages
- Tour operator and DMC bookings
- Funeral group travel with bereavement accommodations
Group Fare Benefits
| Benefit | Individual booking | Group fare |
|---|---|---|
| Per-passenger price | Public economy fare | 5–15% below public |
| Deposit required | Full payment | Small per-passenger deposit |
| Name changes | $75–$200 each | Free before ticketing |
| Centralized billing | ❌ Individual cards | ✅ One invoice |
| Block seating | ❌ Random | ✅ Requested (not guaranteed) |
| Tour conductor credit | ❌ N/A | ✅ Often 1 free per 20 |
How Group Booking Works
- Call us with group size, dates, origin, destination, and preferred carrier (if any).
- We negotiate a group fare with the airline (or multiple, for comparison).
- You pay a deposit ($50–$150 per passenger typically) to hold the seats.
- Collect passenger names over the next 30–60 days from your group.
- Final payment due 30–45 days before departure, with all names finalized.
- Tickets issued — each passenger receives their e-ticket by email.
Hotel + Flight Bundles for Groups
Booking flights and hotel rooms together unlocks even bigger group savings. Our agents can quote and coordinate both in one call. Learn more about our hotel booking →
Cruise Groups
For cruise groups of 8+ cabins, the cruise line typically offers a "Tour Conductor" credit — one free berth for the group organizer. See cruise booking →
Frequently Asked Questions
What counts as a group?
10 or more passengers traveling on the same itinerary (same origin, same destination, same dates). Some airlines define it as 15+.
Can I add passengers after I book?
Sometimes, depending on the airline's group contract and seat availability. Easier to overbook initially (we can release unused seats later for no penalty up to ~45 days out).
Will we sit together on the plane?
We always request block seating, but airlines do not guarantee it. Booking early on a wide-body aircraft maximizes the chance.
How early should I book group travel?
3–6 months ahead is ideal. Group fares are easier to secure with more notice, and you have time to collect names.
Do group passengers earn frequent flier miles?
Yes — group passengers earn the same loyalty miles as individual bookings if they provide their loyalty number.